> For the complete documentation index, see [llms.txt](https://docs.argenie.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.argenie.ai/ar-genie-remote-assist/remote-assist-on-web-portal/schedule-a-session.md).

# Schedule a Session

Schedule a session in **AR Genie Remote Assist Portal** to plan meetings in advance, invite participants, and organize assistance workflows efficiently.

<figure><img src="/files/rnZUI2fNugxlkMlALV20" alt=""><figcaption></figcaption></figure>

## Overview

The **Schedule Session** feature allows you to:

* Plan sessions ahead of time
* Invite internal agents and external guests
* Define session agenda and duration
* Enable optional features like live captions

## Access Schedule Session

To schedule a new session:

1. Navigate to **Remote Assist → My Sessions**
2. Click on **Schedule Session**

*The Schedule Session option is available under Help & Resources section.*

<figure><img src="/files/xgi3eUi2VvptcSn1JPhM" alt=""><figcaption></figcaption></figure>

## Fill Session Details

After clicking **Schedule**, a form will appear where you need to enter session details.

### Required Fields

* **Date & Time**: Select session start date and time
* **Duration (minutes)**: Define how long the session will run
* **Agenda**: Brief description of the session purpose

*Enter date, time, duration, and agenda for the session.*

<figure><img src="/files/wwyhfP7uhV6Il8jBVwZa" alt=""><figcaption></figcaption></figure>

## Invite Participants

### Invite Internal Agents

* Use the **Search Agents** field
* Select users from the list

<figure><img src="/files/YYBubm4kmlLElAmBAteu" alt=""><figcaption></figcaption></figure>

### Add Guest Invitees

* Click **Add Guest Email**
* Enter:
  * Email address
  * Name (optional)
* Add multiple guests if required

*Select agents and add guest invitees for the session.*

<figure><img src="/files/jLE2lzbpf4KjEB0mYsni" alt=""><figcaption></figcaption></figure>

## Additional Options

* **Live Captions (Optional)**\
  Enable real-time speech-to-text captions during the session

*Optional features like Live Captions can be enabled before scheduling.*

<figure><img src="/files/xW38cH68Az8JhcfRrG5v" alt=""><figcaption></figcaption></figure>

## Schedule the Session

* Click **Schedule Session** to finalize
* Click **Cancel** to discard

<figure><img src="/files/uWzxrTnleWUxtLOyaN4c" alt=""><figcaption></figcaption></figure>

## View Scheduled Sessions

Once scheduled, sessions appear under the **Scheduled** tab.

<figure><img src="/files/HVszndqBbhdAN5Ud6nf0" alt=""><figcaption></figcaption></figure>

### Tabs Available

* **Upcoming**: Future scheduled sessions
* **Ended**: Completed sessions

*View upcoming scheduled sessions with details and join option.*

*Access previously completed sessions under Ended tab.*

<figure><img src="/files/l9p75Sxh9eEwm7FDKJtC" alt=""><figcaption></figcaption></figure>

## Key Benefits

* Better planning and coordination
* Easy participant management
* Structured session execution
* Improved remote assistance efficiency