> For the complete documentation index, see [llms.txt](https://docs.argenie.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.argenie.ai/ar-genie-remote-assist/remote-assist-on-web-portal/schedule-a-session.md).

# Schedule a Session

Schedule a session in **AR Genie Remote Assist Portal** to plan meetings in advance, invite participants, and organize assistance workflows efficiently.

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2FY5VAnMnISQDOGoo7OpbO%2Fin_laptop_schedule.png?alt=media&amp;token=504b0dd4-5261-42f1-8580-66b1c88319ca" alt=""><figcaption></figcaption></figure>

## Overview

The **Schedule Session** feature allows you to:

* Plan sessions ahead of time
* Invite internal agents and external guests
* Define session agenda and duration
* Enable optional features like live captions

## Access Schedule Session

To schedule a new session:

1. Navigate to **Remote Assist → My Sessions**
2. Click on **Schedule Session**

*The Schedule Session option is available under Help & Resources section.*

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2F6Lh7YRITO3xMKtzmlC5h%2FSch1.png?alt=media&amp;token=ce6f9a86-b834-4582-ac8c-34cd33db7bb6" alt=""><figcaption></figcaption></figure>

## Fill Session Details

After clicking **Schedule**, a form will appear where you need to enter session details.

### Required Fields

* **Date & Time**: Select session start date and time
* **Duration (minutes)**: Define how long the session will run
* **Agenda**: Brief description of the session purpose

*Enter date, time, duration, and agenda for the session.*

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2FuvBYg0ehwNmT6533TPgh%2Fdate_and_time.png?alt=media&amp;token=77c7b57e-d9ef-452c-aa32-1bd05b1b3d18" alt=""><figcaption></figcaption></figure>

## Invite Participants

### Invite Internal Agents

* Use the **Search Agents** field
* Select users from the list

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2FrxTKqRc2akxslhbBXXQo%2Finvite%20A.png?alt=media&amp;token=4b417829-c1fc-4095-95db-a07914a5b338" alt=""><figcaption></figcaption></figure>

### Add Guest Invitees

* Click **Add Guest Email**
* Enter:
  * Email address
  * Name (optional)
* Add multiple guests if required

*Select agents and add guest invitees for the session.*

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2F4uk9hSefUR4Cqsv9rBGm%2Fguest.png?alt=media&amp;token=cf0174d3-154c-485a-97d4-359f18ac7279" alt=""><figcaption></figcaption></figure>

## Additional Options

* **Live Captions (Optional)**\
  Enable real-time speech-to-text captions during the session

*Optional features like Live Captions can be enabled before scheduling.*

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2F7SuiMcAVLBGlDpfkrtEP%2Flive_captions.png?alt=media&amp;token=6a73fd4c-6d71-463c-8210-044382bc4f73" alt=""><figcaption></figcaption></figure>

## Schedule the Session

* Click **Schedule Session** to finalize
* Click **Cancel** to discard

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2FGSYZb9rfbHStVSDFEPR0%2Fcancel.png?alt=media&amp;token=72a55092-b032-4541-9e8b-8174defd5537" alt=""><figcaption></figcaption></figure>

## View Scheduled Sessions

Once scheduled, sessions appear under the **Scheduled** tab.

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2FCc0RNJLL8ip3ZFn94i5T%2Fschedule_meeting.png?alt=media&amp;token=847879ad-f6f5-4343-ae4d-2f0f5fa6b737" alt=""><figcaption></figcaption></figure>

### Tabs Available

* **Upcoming**: Future scheduled sessions
* **Ended**: Completed sessions

*View upcoming scheduled sessions with details and join option.*

*Access previously completed sessions under Ended tab.*

<figure><img src="https://3812846949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FUHWKwuLu9tBIRacgLAuI%2Fuploads%2FQYcmTCk6LHYoMZNBRaUx%2Fupcoming_and_ended.png?alt=media&amp;token=126dd6ba-1b88-4258-9cb4-f9cb0cc297a9" alt=""><figcaption></figcaption></figure>

## Key Benefits

* Better planning and coordination
* Easy participant management
* Structured session execution
* Improved remote assistance efficiency